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1&1 Online Accounting Reviews

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Editor's Rating
Overall
Features
Price
Customer Service
Mobile

Positives

  • Strength of security
  • Easy invoicing and estimating
  • Tracking mileages
  • Inventory
  • Cheap prices (on annual basis)
  • 30-day risk-free trial

Negatives

  • No automatic payment reminders
  • No tracking for inventory items
  • No third party integration options

Accounting software is quite an unusual industry. It’s one of the few markets that doesn’t really step outside of its boundaries; software developers tend to only create accounting programs – or those that help with finances in some way – and rarely do you see many companies dipping their toes in other, unrelated industries. That’s what makes 1&1 Online Accounting so different from its competition, since the company – 1&1 Internet – is also known for its web hosting services.

Based on sevDesk, an accounting program from Germany, 1&1 Online Accounting is a rather basic solution with everything a freelancer or an aspiring small business might need. Depending on the chosen subscription, users are treated to easy invoicing with intelligent tracking, a manual inventory, automatically created business reports, and expense management with receipt processing – all of which are available from a convenient online account manager. But where 1&1 really scores an ace where no other accounting solution provider can is in its pricing plans, which are not only ridiculously cheap – starting from as low as $5 a month – but also come with a 30-day risk-free trial.

1&1 Online Accounting Video Introduction

Accounting Features

At first the accounting solution of 1&1 – which can only be accessed from the 1&1 Control Panel – is kind of impressive thanks to its inclusion of SSL connections, DDoS protection and geo-redundancy.

Unfortunately, this initial impression doesn’t quite last, since everything else is a bit of a mixed bag. For starters, the solution sports a bland dashboard where important details like current incomes and expenses, a history of any actions taken in the software, or a small window showing available tasks can be found. This is why it’s quite a relief that many of the functions can be quickly accessed by clicking the “Add invoice” button – which has a dropdown menu – or discovered through the convenient search bar that appears throughout the site.

The option to filter functions is particularly useful, since the categorization of the features within the software is not always crystal clear. Take finding your estimates, for instance, which can be found not only in “Orders”, but in “Documents” and “Reports” too – and they can all be easily confused with one another. Despite such issues, the software still includes all the major features that you would hope to see in accounting software, like invoices, estimates, expenses, business reports, and an inventory. There are additional things that can be set up as well – like company data, the default tax rate and user permissions – but there isn’t likely to be much change in these settings.

DashboardExpensesReportsTax Rates

1&1 Accounting’s Dashboard

The Software's Dashboard

Expense Management in the Software

Expense Management in 1&1 Accounting

Sales Tax Report in 1&1 Accounting

Sales Tax Report in 1&1 Online Accounting

Setting up Tax Rates

Tax Rates in 1&1 Online Accounting

Invoicing

Creating an invoice is nothing spectacular but there are some supplementary features on top of the usual options, such as adding content to the header and footer, a discount or a different currency. Invoices can then be previewed, allowing you to either send them right away or further customize their appearance a bit through the likes of switching to another template or adding a QR code.

One standout aspect of the software is its capability to handle recurring invoices and turn quotes into invoices, not to mention the fact that all invoices are tracked, with their current respective statuses displayed prominently. Sadly, however, payment reminders still have to be created and sent manually by the user, and there is no option to add fast payment methods to the invoices either.

EditingSent InvoiceEstimateInvoice ManagementsReminder

Editing an Invoice in 1&1 Accounting

Creating an Invoice in 1&1 Accounting

Invoice Created With the Software

Estimate to Be Turned Into Invoice

Estimate to be Turned Into Invoice in 1&1

Invoice Management With Tracking

Invoice Management in 1&1 Online Accounting

Creating an Invoice Reminder

Creating an Invoice Reminder in 1&1 Accounting

Inventory

The inventory function of 1&1 Online Accounting is pretty basic, and not in a good way. Granted, there are plenty of things that can be controlled for each item – such as the total and remaining amount of stock or purchase and retail prices – but frustratingly when an item from the stock is added to an invoice, the software doesn’t automatically track changes.

The InventoryEditing Items

1&1 Accounting’s Inventory

1&1 Online Accounting's Inventory

Editing Items in the Inventory

Adding New Item to the Inventory

Tasks

This feature is basically the same as customer payment reminders from similar software. It is a task – which contains a due date, a short description, the type of task, and an assignee – that can be created either on their own or attached to invoices. For added convenience, tasks are always displayed on the dashboard for quick access, but can be marked as completed with a simple click from within the dashboard as well.

Editing a Task in 1&1 Online Accounting

Mobile

Unfortunately, there is some bad news when it comes to mobile functionality with 1&1 Online Accounting. Instead of the hassle-free accounting experience you might hope for, here there are two mobile apps, one of which barely works properly and the other is restricted to a single feature – and it’s not even part of the 1&1 brand.

But before completely writing off the apps, there are some aspects to consider. First, there is the 1&1 Control Panel app available for iOS and Android devices: although it’s capable of recording all 1&1 services that you are subscribed to, handling online accounting through this is basically out of question. The reason for this is the app’s inability to adapt the website to mobile screens in a proper manner, meaning that the account can only be properly used from tablets or phablets.

The other application, sevScan, is an entirely different ordeal, however. For starters, it’s a receipt processing app developed by sevDesk – the company behind 1&1’s accounting software – that captures receipts to extract any necessary information out of them, but nothing more. Despite the singular function limiting the value of the app – why could the same not be included in the main app, for example – it does its job well, especially if connected to your accounting solution. By doing so, the extracted data is automatically turned into an online receipt within your account.

Scanning With sevScanProcessing

Receipt Scanned by the sevScan App

sevScan Receipt Processing

Scanned Receipt After Processing

Editing Expenses in 1&1 Accounting

Integrations & Extra Services

Having apps that don’t satisfy expectations is one thing, but when it comes to third party integration 1&1 Online Accounting is just tragic. For starters, there is no way to use this accounting software in tandem with third party solutions, which is quite a downer considering that sevDesk – the solution this software is built on – at least provides the option to create links between different programs with Zapier.

The only thing that kind of redeems 1&1 in this regard is that it’s fully compatible with both the sevDesk and sevScan apps that can be used with the user’s 1&1 credentials by simply scanning a QR code.

sevDeskInvoicing

The sevDesk App

sevScan Receipt Processing App

Invoice Preview in the sevDesk App

Preview of a Processed Receipt in sevDesk

Pricing

There are three pricing plans from which newcomers can choose: Invoice, Accounting and Inventory Manager. Invoice is available from $9.99 per month and is the most basic plan, only providing features related to invoice and quote management for a single user.

Accounting is $19.99 per month, and adds expense management, recurring invoicing, and business reports for up to three users. The top plan, Inventory Management, unlocks the inventory function of the software, as well as allowing up to ten users to log into the same account; however, the subscription fee for this plan is $39.99 each month.

Thankfully, the prices listed here are not static due to the simple reason that those who pick a longer contract, and therefore pay on an annual basis, will unlock a discounted price for a whole year. With this discount applied the prices of each package is the equivalent of reducing the monthly cost by half.

Invoice
$4.99/mo
For first 12 months on annual basis
  • 30-day risk-free trial
  • 1 user
  • Invoices and quotes
  • –
  • –
  • –
  • –
More Info
Accounting
$9.99/mo
For first 12 months on annual basis
  • 30-day risk-free trial
  • 3 users
  • Invoices and quotes
  • Recurring invoicing
  • Expense management
  • Reporting
  • –
More Info
Inventory Management
$19.99/mo
For first 12 months on annual basis
  • 30-day risk-free trial
  • 10 users
  • Invoices and quotes
  • Recurring invoicing
  • Expense management
  • Reporting
  • Inventory management
More Info

However, any subscription – monthly or otherwise – comes with a 30-day risk-free trial, meaning customers have plenty of time to make a decision about whether or not they want to keep onto the subscription. Additionally, there is a referral program, whereby referring friends, acquaintances and businesses to 1&1 – who then go on to subscribe to 1&1 Online Accounting for at least 42 days – will earn you a commission from 1&1 as high as $60 per friend.

Customer Service

Although all three live customer support options are available to subscribers, live chat is the only option for sales purposes only. However, the other two methods of contact – email and phone support – are always at your service thanks to their 24/7 availability. Still, it’s best to note that to cancel a subscription or get instant and, most importantly, more personal help, the only real option is to call 1&1’s staff directly; the help we received via email was limited and impersonal.

OptionsEmail SupportBlogTutorials

Support Options for 1&1 Clients

Support Options for 1&1 Online Accounting

Email Support Provided by 1&1’s Staff

Support via Email by 1&1 Online Accounting

Digital Guide, 1&1’s Blog

1&1 Digital Guide Blog

Tutorials in the Software

Tutorials Available From the Software

When it comes to other forms of available support, however, the company is a little hit or miss. On the positive side, for instance, the company does have a dedicated Twitter page for support purposes where questions are answered in a prompt and courteous manner. There is also a blog, called the 1&1 Digital Guide, which provides some pretty good articles that might be of use for small business owners. But unfortunately any other options are out of question, since 1&1’s support pages have no solutions for subscribers of 1&1 Online Accounting. Thankfully this is compensated by the fact that the software itself comes with built-in tutorials.

Bottom Line

1&1 Online Accounting.comIn all honesty, 1&1 Online Accounting is like a low-cost airline: it perfectly serves its function as basic accounting software, but aside from that there is nothing in particular to make it a must-have solution. As a matter of fact, having an inventory that doesn’t automatically track items, being almost unusable from mobile devices and providing virtually no integration options at all are important enough reasons that we would not be surprised if you considered avoiding from this solution.

However, if these problems can be set aside then 1&1’s accounting software is not bad at all. It’s nice to know that both its invoicing and estimating features are mostly flawless and, despite not being automated, it’s good to have an inventory feature included. It’s particularly worthwhile to remember that it’s virtually impossible to find a solution that provides all these core basic features for one of the best prices on the market.

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Click stars below to rate.
Overall
Features
Price
Customer Service
Mobile

Overview

Accounting Features
# Users 10
# Clients Unlimited
Invoicing Yes
Expense Tracking Yes
Time Tracking No
Quote Management Yes
Bill Management Yes
Recurring Billing Yes
Time Sheet Sharing No
Taxing Yes
Multiple Tax Rates Yes
Multi-Currency Yes
Bank Imports Yes
Backups Yes
Clients Portal No
1099s Printing No
Mobile
Mobile-Friendly Site No
iOS App Yes
Android App Yes
Windows Mobile App No
Time Tracking No
Receipt Processing Yes
Customer Management Yes
Invoicing Yes
Integrations & Extra Services
Paper Invoice Service No
Check Printing No
Accountant Access Yes
Google Apps No
Salesforce No
Credit Card Payments No
E-Commerce, POS No
Payroll Processing No
Inventory Management No
Document Management No
Lead Tracking No
API No
Pricing
Lowest Price $4.99/mo
1 Month Plan
  • Invoice: $9.99/mo
  • Accounting: $19.99/mo
  • Inventory Manager: $39.99/mo
3 Months Plan n/a
6 Months Plan n/a
1 Year Plan
  • Invoice: $4.99/mo ($59.88/yr)
  • Accounting: $9.99/mo ($119.88/yr)
  • Inventory Manager: $19.99/mo ($239.88/yr)
Free Trial No
Free Plan No
Money Back Guarantee 30 days
Payment Methods
Visa Yes
PayPal No
MasterCard Yes
American Express Yes
Wire Transfer No
Customer Support
24/7 Support Yes
FAQ No
Tutorials No
Video Tutorials No
Email Yes
Live Chat Sales
Phone Yes
Community No
Training Events No
Facebook Yes
Twitter Yes
LinkedIn Yes
Google+ No
About
Headquarters Pennsylvania, U.S.
Founded 1988
Languages EN, FR, DE, ES, IT

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