If you are a business owner using an online accounting solution and you want to pay your employees via a software, you usually have two options: you either have to choose an accounting solution with payroll feature which usually costs an extra, or you can use many of the third-party payroll software that could be integrated into the accounting solution.
As there are only a few accounting software with a payroll system baked into it, we are going to take a look at complementary apps, namely Talenox, PaymentEvolution and Gusto.
Even though it only integrates with Xero, Talenox is a highly flexible web-based payroll service with which you can prorate salaries automatically for mid month increment, see a comprehensive list of pay items, while it lets you import ad hoc payments through spreadsheets, and creates reports for a payroll summary.
Thanks to Talenox’s flexibility you can choose from monthly and twice a month payroll, while statutory requirements are auto-filled by the software. With the Xero integration, your chart of accounts is broken down into specific pay items, which are processed and exported back to Xero with just one click. Talenox is only $6 per month per employee and it comes with a risk-free 30-day trial.
Canada-based PaymentEvolution offers three pricing plans with a 15-day risk-free trial: one for up to 5 employees is free of charge – aside from a single $55 setup fee -, Business for up to 25 employees is $22 per month on annual billing without setup fee, while Business+ from 26 employees is $1.50 per employee per month also without setup fee. With this payroll software you can manage the payroll of salary- or time-based employees, create various reports, employee tax forms, Records of Employment, and send employee payments directly to bank accounts.
Paid plans are also capable of integrating with multiple software – including Xero, FreshBooks, Kashoo and QuickBooks Online -, customize deductions, import employee info and timesheets, and print checks for manual payments.
Gusto, which was once known as ZenPayroll, allows integration with all of the best accounting solutions, namely Xero, FreshBooks and QuickBooks Online. With this payroll software, new hires are automatically reported to the government, employees can access their paystubs and W-2s even after they leave, and 1099s are auto-created and automatically sent to your contractors. You can also set Gusto to automatically do the whole payroll process each pay period and calculate, pay and file your payroll taxes as well.
The software can handle multiple pay schedules, pay rates and time-off requests, easily syncs with your personal calendars, lets you choose between payment by direct deposit or check, and allows you to pay reimbursements at the same time the payroll runs. Gusto offers you an insanely long 2-month long free trial after which you have to pay the $39 per month base price plus as many times $6 per month as many employees you have.
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